Groups & Meetings
Successfully arranging the logistics for the planning of meetings, conferences, events, and group travel takes
industry knowledge, group management experience, online participant
registration and strong vendor relations. All of these key aspects are guaranteed by Options Travel's
very own in-house meeting planning affiliate, Quality Conferences, Inc.
As a full-service planning company we are
available to assist you in all facets of the programs you produce. Some of our clients ask us to "handle everything"
but others request only specific services. Our role is flexible; we are ready to work with you in a manner that best suits your needs.
- Create and maintain the program budget
- Investigate destination and venue options
- Manage vendor negotiations and contracts with all logistics suppliers
- Facilitate online participant registration and website development
- Coordinate ground transportation
- Confirm sleeping rooms
- Manage meeting room and audio-visual set up arrangements
- Plan menus, décor, themed events, and entertainment
- Develop special excursions and outings
- Facilitate the on-site execution of all aspects of the program
- Program budgeting for cost containment
- Special excursions and fun things to do to add excitement
- Support QuickComm App Requirements- Coming May, 2011
- and much more......
We can also provide you with a dynamic colorful e-mail to send
out directing participants to sign-up online.
Our Groups and Meeting professionals with years of meeting planning
experience handle groups of all sizes and needs. The Options
Travel groups department understands the unique requirements
of group travel and meeting planning. We can assist with sales
meetings, President's Club top performers, Board meetings, fun
side trips, theme parties and more.